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Print your presentation. Select File Print. For Printer, select the printer you want to print to. For Settings, select the options you want:. Slides: From the drop-down, choose to print all slides, selected slides, or the current slide. Or, in the Slides box, type which slide numbers to print, separated by a comma. Print Layout: Choose to print just the slides, just the speaker notes, an outline, or handouts.
The Outline prints only the text in the slides, without images. The Notes of a presentation show the slide and the related speaker notes below it.
If you choose to print Handouts, you can print several slides on one page using a variety of layouts, some with space for note-taking. Collated: Choose whether you want the sheets collated or uncollated. Color: Choose whether you want color, grayscale, or pure black and white. Edit Header & Footer: Select to edit the header and footer before printing. For Copies, select how many copies you want to print. Select Print. For files stored on OneDrive, OneDrive for Business, or SharePoint Online, you can print slides, notes, or handouts.
A Notes Page prints the slide on the upper half of the page and the related speaker notes on the lower half. A Handouts page consists of three slide thumbnail images on the left side and several printed lines for note-taking to the right of each thumbnail. To print handouts in other layouts, see.
To get more advanced printing layout options, use a desktop version of PowerPoint. Select a heading below to open it and see the detailed instructions. From your PowerPoint Online slide show, click File Print and then choose the kind of sheets you want to print:. Wait for the Print dialog box to open.
Under Orientation, choose the option that matches the orientation of your slides. Set any other print layout options you want, such as which slides to print and one-sided versus two-sided printing.
(Available options vary by printer.). Under Printer, choose a printer. Click Print to print your slide show (you might have to scroll to find Print on the print panel). We recommend using the Microsoft Edge web browser instead of Internet Explorer when you're working in PowerPoint Online for a smoother experience when printing. If you're using Internet Explorer, we recommend that you install, because having it installed on your computer makes the printing process in PowerPoint Online easier.
From your PowerPoint Online slide show, click File Print and then choose the kind of sheets you want to print:. Click Open PDF. On the Print page that appears, under Orientation, click Landscape. Set any other print layout options you want. In the Name box, choose a printer. Click OK to print your slide show (you might have to scroll to find OK on the print page).
When you are finished printing, close the PDF file that was opened for printing in step 2. From your PowerPoint Online slide show, click File Print and then choose the kind of sheets you want to print:. Click Open PDF. From the open presentation hover your pointer over the bottom of the presentation and click this image.
In the Print dialog box, under Orientation, click Landscape. Set any other print layout options you want. In the Printer box, choose a printer. Click Print to print your slide show. When you are finished printing, close the PDF file that was opened for printing in step 2.
Image/svg+xml image/svg+xml image/svg+xml image/svg+xml image/svg+xml How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File How to Convert a PowerPoint Presentation to a PDF File. If you want to make your PowerPoint presentation universal, printer-friendly and compact, then converting it to PDF may be a good idea. High-resolution PDFs are ideal for sharing and printing static slides that have no multimedia or animation effects. This article explains how to convert a PowerPoint presentation to a PDF file and also how to share a presentation without sacrificing interactivity. How to convert PPT to PDF using PowerPoint Before converting a presentation to a PDF file, we recommend saving it as a PPT or PPTX file. This way you will have an opportunity to edit the original material later. The fastest way to convert your presentation to PDF is to use the “Save As” option:.
In the File tab, click on Save As. Choose PDF (.pdf) from the Save as type drop-down menu. Click on Save. PowerPoint 2013, PowerPoint 2016 and PowerPoint Online give users more control over the conversion process.
If you have earlier versions, you can achieve the same. To convert a presentation in PowerPoint 2013, 2016 or Online, follow these steps:. Go to the File tab, and select Export. Click on Create PDF/XPS Document, and then – Create PDF/XPS. Select Frame slides if you want each slide to be surrounded by a frame. Select Include hidden slides if your presentation contains hidden slides and you want them to be displayed. Select Include comments and ink markup if you want to make comments and ink markups visible in the published document.
In the Include non-printing information section, leave the Document properties checkbox selected if you want the PDF file to contain title, subject, author, and other information. By default, a PDF file is created with special tags that make it accessible to disabled users. Unmark Document structure tags for accessibility if you want the file to be smaller and exclude the data that improves accessibility. In the PDF options section, select the ISO 19005-1 compliant (PDF/A) checkbox if you want the PDF file to be in this format, which can be required by government agencies. When fonts cannot be embedded, PowerPoint automatically replaces them with bitmap representations.
![Save powerpoint as pdf handout Save powerpoint as pdf handout](http://sites.marjon.ac.uk/elearninghelp/files/2017/06/Screen-Shot-2017-06-02-at-12.26.33-1ig30vs.png)
Unmark Bitmap text when fonts may not be embedded if you want the missing font to be substituted with another font instead. How to convert PPT to PDF using PDF converters There are many free and paid PPT to PDF converters that provide users with additional features, such as customizing PDF appearance, editing and protecting a document, converting files in bulk, and many others. This is especially convenient for those using PowerPoint 2010 and earlier, as these versions lack any additional options such as those shown above. All the converters can be divided into three groups: PDF printers, online converters, and desktop software. PDF printers Many converters work as virtual printers, which means that you can access them simply by selecting the print command in PowerPoint or other applications. These tools generally allow you to modify the page size and orientation, change the quality, and play with other settings before converting a presentation.
Some representatives of this category are,. Online converters Online services are platform-independent, which makes them a perfect solution for Mac and Linux users. At the same time, these tools usually have fewer options than their desktop analogs and place limitations on the file size. Also, when you’ve uploaded and converted a file, make sure to remove it from the website, as not all of them do it automatically. Some of the popular and free online converters are,. Desktop converters Desktop converters are mostly paid products, but you can try them for free for a certain period of time or limited number of conversions. These tools work either as PowerPoint add-ins or independently, providing users with more features and flexible settings, but consequently requiring more time to master the software and get started.
You can download and install one of these programs:, or, which has the most powerful set of options. When PDF isn’t the best idea While the PDF format makes presentations ready for printing and distribution, there are certain limitations to consider. First of all, if you’ve added animations or multimedia (audio, video, Flash movies, etc.), they won’t be displayed after the conversion.
As an alternative to audio and video narrations, you could include their script(s) (see how to convert PowerPoint notes to PDF in the guide above). The PDF format takes away the editing power, which means that people can view slides, but can’t make any changes to them. Depending on your purposes, this can be both an advantage and a disadvantage.
For example, if you’d like to prohibit recipients from making modifications, PDFs can be a good choice. Still, this is not a reason for sacrificing animations and multimedia, as there is an alternative way to share and protect a presentation, about which you can read below. How to share a presentation and keep it interactive To share your PowerPoint presentations without giving up the interactivity, try uploading them to.
It’s the only platform that allows users to. Sharing presentations with iSpring Cloud is extremely easy. All it takes to understand how it works is this one-minute overview: To upload your presentation to iSpring Cloud and share it, follow these simple steps:. and sign in. Click on the Upload button and select a file on your computer.
Mouse over the uploaded file and click on Share. Choose from the available sharing options:. Copy a direct link;. Send an email right from iSpring Cloud;. Copy the embed code and paste it into the HTML code of your website or blog. Additionally, you can.
Most of them work as PowerPoint add-ins, and give you a number of enhanced capabilities, such as creating interactive tests, surveys, video lectures, publishing presentations for the Web or LMSs, and more. Plus, iSpring content can be uploaded to iSpring Cloud directly and can be watched even offline with the free mobile app. Conclusion PDF may be the king of printing formats, but it’s only a good choice if your presentation is static. If instead it contains audio, video and animation effects, they all will be lost after the conversion.
To make your presentation accessible on any kind of device and save its original interactive look and feel, upload your presentation to. This hosting platform has already helped thousands of users to keep and share their PowerPoint presentations, as well as other documents.